It has become the norm to check our emails frequently throughout the day, for both personal and professional reasons. Users receive so much mail that thousands of messages go unread, filter into spam or accidentally get labeled as junk. Since we spend a large chunk of each day either composing or responding to emails, it is best to be considerate of your audience and work to engage them through proper email etiquette, unique subject lines and alternative signoffs.
Authenticity is Best
The challenges of verbal communication are multiplied in written communication as it leaves it up to the reader to interpret your message. In read-only formats, it’s much easier to misconstrue the purpose, tone or urgency of the message. Stick to a clear, basic communication structure that utilizes correct grammar and punctuation. All caps and exclamation marks are easily misunderstood and improperly used. Try to convey the most authentic part of yourself in a light, professional tone.
Email Tips
Craft a professional email signature
Utilize grammar/spell check
Double-check send/receive list (in a rush we tend to send to incorrect individuals or miss a letter in an email address)
Aim for a succinct message delivered in as few characters as possible, use numbered lists and bullets
Shorten long links and ensure clickable content
Avoid sending emails in anger
Remember that emails are part of your digital footprint
How to Say Goodbye
Great working with you
Sending you good vibes
Looking forward to hearing from you
Thank you in advance
Will follow up with more information soon
Here’s to a great (weekday, weekend)